Business Letters Writing - Writing From Scratch

You are busy no matter what your position. Since you are busy, you want to use your time as effectively as possible. The business letter takes time but can be written more quickly if you follow a few basic principles. (If you’re in a hurry, skip to Chapters 4–13 for samples of the kinds of letters you need to write.) This chapter assumes you have a little free time to brush up on business letter writing.

Keep in mind these three points when you write a letter:

1. Business letters serve one purpose.
2. Business letters are expensive.
3. Business letters serve as a record.

Business letters serve one purpose: They communicate information. Countless hours are spent, and too many letters are sent that say little or nothing. That’s a waste of time for the sender and the receiver. Also, when the wages of the writer and the typist — along with the prorated cost of equipment and postage — are figured in, business letters are expensive. It is important that they be cost-effective. Why write a business letter? Because business letters serve as a record. Letters are long-lasting, tangible evidence of information you communicate to others.